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Committee & Day Of Volunteer Roles & Responsibilities

What roles are there to support?  What are the expectations?

 

Volunteer Roles & Responsibilities

Roles may include:

  • Registration & Greeters – Welcome guests, check in attendees, hand out badges and programs.
  • Session Support – Assist speakers with setup, timekeeping, and audience Q&A.
  • Logistics Crew – Help set up/take down materials, signage, and wayfinding.
  • Sustainability Ambassadors – Educate attendees on recycling/composting and reduce waste.
  • Social Media & Content Support – Capture photos/videos, post updates (with approval).
  • Accessibility Support – Guide and assist attendees with disabilities.

Volunteers are expected to:

  • Arrive 30 minutes before their shift
  • Wear provided volunteer shirts and badges
  • Follow the direction of event staff and team leads
  • Treat all guests and volunteers with respect
  • Stay off phones unless on break or using for event-related purposes
Daily Schedule

Your assigned schedule will be sent the week prior to the event. General volunteer shifts are:

  • Morning Shift: 7:30 AM – 12:00 PM
  • Midday Shift: 11:30 AM – 4:00 PM
  • Evening Shift: 3:30 PM – 8:00 PM

Please arrive at least 30 minutes before your shift begins.

Dress Code & Conduct
  • Dress Code: Casual-professional. Volunteer shirt (provided), comfortable shoes. No offensive or political logos.
  • Conduct: Be courteous, inclusive, and professional at all times. Any inappropriate behavior will result in dismissal.
Communication & Check-In
  • Check in at the Volunteer Hub (location TBD) at the start of your shift.
  • Use Slack for real-time updates and team communication.
  • In case of emergency, notify a team lead immediately.
Safety & Emergency Protocols
  • Know the location of exits and first-aid kits at your venue.
  • Report lost persons, suspicious items, or safety concerns to your team lead or venue security.
  • For medical emergencies, call 911 and alert the nearest staff member.
Sustainability Guidelines

Help make this event low-waste and climate-friendly:

  • Use refillable water bottles (water stations available).
  • Encourage guests to recycle and compost appropriately.
  • Limit printing and paper usage.
  • Carpool or use public transit when possible.