Committee & Day Of Volunteer Roles & Responsibilities

HECW volunteers serve in a variety of roles, from year-round committee work to day-of event support. Here's an overview of the main volunteer roles:

Committee roles (year-round)

Programming Committee: Reviews and approves event applications, develops flagship event content, coordinates speakers
Marketing & Communications Committee: Manages HECW social media, email campaigns, press relations, and brand
Sponsorship Committee: Identifies and cultivates sponsor relationships, manages sponsor deliverables
Volunteer Committee: Recruits, trains, and coordinates volunteers
Logistics Committee: Manages venues, catering, AV, and day-of logistics for flagship events

Day-of volunteer roles

Registration Lead: Manages check-in tables and registration systems
Registration Volunteer: Greets attendees, checks them in, answers questions
Speaker Liaison: Escorts speakers, manages AV needs, coordinates Q&A
VIP Coordinator: Manages VIP guests and special attendees
Wayfinding Volunteer: Helps attendees navigate the venue
Social Media Volunteer: Live-tweets, takes photos, creates content
General Support: Flexible role supporting wherever needed

Time commitment

Committee roles require approximately 2–5 hours per month year-round. Day-of volunteers commit to 4–8 hours during HECW week. Many volunteers do both!