Last Revision Date: April 29, 2024

Introduction

Welcome to Houston Energy & Climate Week 2024. The following terms ("Terms") govern your participation in any officially sanctioned event associated with Houston Energy & Climate Week ("Event"). Your engagement and contribution to this Event, as approved by us, alongside adherence to these Terms, formulates the core of the "Official Houston Energy & Climate Week Event Agreement" or simply, "Agreement".

Entity Information

Allies in Energy, recognized as a 501c3 entity within Texas, and its partner, ALLY Energy, a Texas-based c-corporation, lead the initiative. References to "we," "us," or "our" in these Terms allude to Allies in Energy singularly or collectively with ALLY Energy as contextually applicable.

Stipulated Definitions

• Houston Climate Week: A series of scheduled events from September 9-13, 2024, in Houston, Texas, collectively known as Houston Energy & Climate Week 2024.
• Event Marks: Officially designated marks, including "Official Houston Energy & Climate Week 2024 Event" and other related marks provided for your promotional use.
• Event Marks Guidelines: A set of guidelines for using the Event Marks, subject to amendments by us.
• Your Marks & Materials: Pre-existing brand elements and any promotional materials produced by you, aligning with the Event Marks.

Duration

This Agreement initiates upon our acceptance of your Event registration and concludes on December 31, 2024, unless earlier terminated.

Event Registration & Fees

Your Event's inclusion as an official part of Houston Energy & Climate Week necessitates compliance with our registration process. We reserve the right to approve registrations at our discretion. Event organizers are encouraged to facilitate events that champion solutions towards achieving net-zero carbon emissions. A Registration Fee, structured as a suggested donation, varies according to the registration period, payable upon our acceptance of your application.  Event fees for official events "Opening and Closing" Ceremonies are non refundable. 

Your Commitments to Us

You agree to support the promotion of Houston Energy & Climate Week through various means, ensure your Event and materials uphold our standards, including adherence to our guidelines and ethical practices, and assist us in protecting the Event Marks and our commercial rights.

Prohibitions

You are expressly prohibited from misusing the Event Marks or engaging in actions that could harm the integrity or reputation of the Event or Allies in Energy.

Data & Materials Use

We adhere to strict privacy guidelines regarding any personal data provided. Your consent to our use of provided images or marks is implied upon registration.

Intellectual Property

You retain rights to your IP, while any IP arising from or for the Event becomes ours. Mutual goodwill is to be preserved for the benefit of Allies in Energy.

Cancellation & Termination

Events may be canceled by either party, noting donations are non-refundable. Termination clauses cover scenarios of breach or circumstances damaging to the Event’s reputation.

Liabilities & Indemnification

Responsibilities, limitations on our liability, indemnification obligations, and clauses on assumption of risk outline the framework of accountability for your Event.

Miscellaneous Clauses

Covering confidentiality, applicable laws, compliance, anti-bribery, and dispute resolution, these clauses ensure the overarching integrity and success of all associated Events.

Changes & Jurisdiction

We reserve the right to amend these Terms, with applicable law and jurisdiction falling within the State of Texas, establishing a comprehensive framework for our partnership in making Houston Energy & Climate Week 2024 a landmark event.

 

Force Majeure

Notwithstanding any provision to the contrary within this document, neither Party shall be deemed to be in violation of this Agreement for any delay, failure in performance, or interruption of service resulting directly or indirectly from acts of God, acts of civil or military authorities, civil disturbances, wars, strikes or other labor disputes, fires, transportation contingencies, shortages of facilities, factors of nature, acts or omissions of telecommunications, or other utility providers, or any other cause beyond the reasonable control of either Party. In such an event, the affected Party shall notify the other Party promptly and shall exert reasonable efforts to mitigate the impact of such event.

Severability

If any provision of this Agreement is determined by any court or other competent authority to be unlawful, void, or unenforceable to any extent, such provision shall, to that extent, be severed from the remaining provisions which will continue to be valid to the fullest extent permitted by law.

Entire Agreement

This Agreement, including any and all documents referenced herein, constitutes the entire agreement between the Parties concerning the subject matter hereof, and it replaces and supersedes any and all prior agreements, arrangements, negotiations, or proposals, written or oral, between the Parties related to such subject matter. No variation of this Agreement shall be effective unless it is in writing and signed by the Parties (or their authorized representatives).

Waivers

The failure of either Party at any time to require performance of any provision of this Agreement shall in no manner affect such Party's right at a later time to enforce the same. No waiver by any Party of any breach of this Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be or construed as a further or continuing waiver of any such breach, or a waiver of any other breach of this Agreement.

Notices

All notices, requests, demands, and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally on the party to whom notice is to be given, or on the third day after mailing if mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed to the last known address of such Party.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, without giving effect to any choice or conflict of law provision or rule. Any dispute arising out of or in connection to this Agreement, including any question regarding its existence, validity, or termination, shall be referred to and finally resolved by arbitration under the rules of the American Arbitration Association, which rules are deemed to be incorporated by reference into this clause. The seat of arbitration shall be Houston, Texas. The language of the arbitration shall be English.

Binding Effect

This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective heirs, successors, and permitted assigns. No Party may assign this Agreement or any rights or obligations hereunder without the prior written consent of the other Party, such consent not to be unreasonably withheld, conditioned, or delayed.

Hold Harmless Agreement

The Participant agrees to indemnify, defend, and hold harmless Allies in Energy, its officers, directors, employees, agents, licensors, suppliers, and any third-party information providers to the Event from and against all losses, expenses, damages, and costs, including reasonable attorneys’ fees, resulting from any violation of this Agreement (including negligent or wrongful conduct) by the Participant or any other person attending the Event under the Participant’s invitation or authority. This hold harmless agreement will survive the termination of this Agreement, and the conclusion of Houston Energy & Climate Week 2024.